The Roles Defined and Responsibilities

The Board of Church Extension

The Board of Church Extension governs the Church Extension Ministries which consists of the Board of Church Extension, the Executive Director, all other employees of the Board, the Mission Churches and Churches under its jurisdiction, the Organizing Elders of the Mission Churches, and the Pastors and Church Planters in Church Extension.
Focus - Governing Church Extension

Personnel Committee of the Board

The Personnel Committee is a committee of the Board of Church Extension whose role is to evaluate the Mission Churches, Churches, and the personnel of the Church Extension Ministries. The Committee interviews and assesses prospective Church Planters and makes recommendations to the Board for calling a Church Planter. It holds two meetings a year with the Church Planters in Church Extension to review the progress of the Mission Churches and Churches, the well-being of the men and their families, and the records of the Mission Churches and Churches. It makes recommendations accordingly to the Board.
Focus - The Church Planter, Staff and Employees.

The Executive Director

He is an Ordained Minister of the Bible Fellowship Church, a member of the Board of Church Extension, and serves as the executive and administrative officer of the Board. His responsibilities include the supervision of the Mission Churches, Churches, employees, Pastors, and Church Planters in Church Extension. He devises strategy and tactics for church planting and targets locations for new church plants. He provides counsel, help, and training for the men ministering in Church Extension.
Focus - Church Extension's Vision and Organization.

Responsibilities
 To meet regularly with the Church Planter.
 To attend at least two Organizing Elders' meetings when possible throughout the year.
 To monitor the Church Planter's progress in carrying out the vision and plan for the Mission.
 To encourage the Church Planter to fulfill the accountability plan designed by the Organizing Elders.
 To review salary needs.
 To partner with the Organizing Elders and assist them in carrying out the vision and plan.
 To provide resources and counsel for the Church Planter and the Organizing Elders.
 To assist in raising support for the Church Planter and Mission Church.
 To act as a liaison for the Mission Church to the Board of Church Extension.
 To provide training opportunities and materials for the Church Planter and the Organizing Elders.

Church Planter

He is called by the Board of Church Extension. He demonstrates through experience and proper assessment the characteristics necessary for the church planting ministry. The Church Planter oversees the development of a Mission Church from its inception to its recognition as a particular church by Annual Conference. He leads and works with an indigenous Administrative Committee and is directly responsible to the Mission Church's Organizing Elders. The Executive Director supervises the Church Planter in cooperation with the Organizing Elders.
Focus - The Mission Church's vision and the gathering of people.

Responsibilities
 To formulate a vision and plan for the Mission Church along with the Organizing Elders and the Administrative Committee.
 To maintain close relationships and communications with the Organizing Elders.
 To follow the "Organizational Stages" of the Church Extension Ministries.
 To prepare an "Accountability Plan" with the Organizing Elders consisting of, but not limited to:

	1.	A weekly calendar of office hours, visitation hours, new contact outreach, service and program involvement, family time, rest, and recreation time.
	2.	A schedule of topics for sermons and bible studies.
	3.	A Monthly Report submitted to the Director of Church Extension and copied to the Organizing Elders.
	4.	The coordination of vacation time and days off with the Organizing Elders.
	5.	Regular meetings with the Personnel Committee of the Board of Church Extension and monthly meetings, if possible, with the Director of Church Extension.
	6.	Reporting at the scheduled Organizing Elders' meetings.

 To gather people into the Mission Church and train others to be people gatherers.
 To develop leaders with a focus on those who will become the elders of the established church.
 To meet monthly with the Administrative Committee in order to encourage, troubleshoot, and reinforce the vision.
 To seek out property with the Administrative Committee for meeting places.
 To design and implement programs with the Administrative Committee.

The Organizing Elders

Elders from Bible Fellowship Churches, with the Church Planter, are appointed to assume spiritual oversight of the Mission Church from the beginning of their appointment until local elders are installed. The Chairman, Church Planter or Director's appointee, will prepare Agendas and hold regularly scheduled meetings. A member of the Administrative Committee shall be appointed to the Board of Organizing Elders as a non-voting representative. The Organizing Elders function in much the same manner as a Board of Elders in an established Bible Fellowship Church. They are to coordinate their decisions, plans, and strategies with the Executive Director and keep him informed of their actions by sending him minutes from their meetings and consulting him when needed.
Focus - Development through the "Organizational Stages."

Responsibilities
 To act as the ruling and governing elders of the Mission Church.
 To hold meetings at least bi-monthly and keep proper minutes.
 To assist in preparing a vision and plan for the Mission Church and give final approval.
 To appoint and approve an Administrative Committee.
 To appoint a representative from the Administrative Committee as a non-voting member to the Board of Organizing Elders.
 To interact with the Administrative Committee of the Mission Church and hold at least two meetings with the Committee during the year.
 To visit the Mission Church at least three times during the year, either as a group or individually.
 To prepare an annual budget that will replace the temporary budget prepared by Church Extension.
 To hold meetings with the Church Planter at least two times a year to review his spiritual development, family life, and financial needs.
 To handle discipline matters.
 To approve major projects that are proposed by the Church Planter and Administrative Committee.
 To develop the Mission Church according to the guidelines established in the "Organizational Stages" booklet.
 To assist in the development of leaders, with a focus on future potential elders.
 To guide the Mission Church toward the requirements to be received into Annual Conference.
 To recommend 20 committed participants to the Board of Church Extension for assessment.
 To interview and approve potential elders and recommend them to the Board of Church Extension for assessment.
 To work with the new elders for six months, training and assisting them in how to function as elders of an established church.
 To inform the Director of the progress of the Mission Church and issues that may need the attention of him or the Board of Church Extension.
 To submit copies of the minutes of the Organizing Elders' meetings to the Director.
 To assist the Church Planter in preparing an Annual Report to the Personnel Committee of the Board of Church Extension.
 To approve Aquila & Priscilla partners.

Administrative Committee

A committee composed of men and women from among the committed participants of the Mission Church led by the Church Planter who make routine decisions under the oversight and counsel of the Organizing Elders. A member of the Committee, appointed by the Elders, serves as a non-voting representative at the Organizing Elders' meetings.
Focus - Carrying out the Mission's vision and goals.

Responsibilities
 To assist, encourage, work alongside, and cooperate with the Church Planter.
 To commit to the Mission Church their time, energy, attendance at scheduled meetings, and finances for the purpose of the development of the Mission Church.
 To focus on the vision and goals of the Mission Church with a priority of bringing new people into fellowship.
 To assist the Church Planter in the production of a visionary plan for developing the Mission Church and reaching people with the Gospel.
 To assist the Church Planter in the physical aspects of the Mission Church, i.e. setup for services and outreach events, community surveys, door-to-door evangelism, literature distribution, visitation, filling the roles for the programs, and whatever else may be needed.
 To work with the Church Planter in a flexible manner realizing that planting a church requires change and adaptability.
 To work as a member of a team.
 To provide a member of the Committee to serve as a non-voting representative to the Organizing Elders.
 To be local leaders in testimony and action serving under the Organizing Elders.

Coach

He is a Bible Fellowship Church Pastor, or another man approved by the Executive Director, with church planting experience. The Coach will encourage and guide the Church Planter in the development of his church planting skills. He will work with the Church Planter in areas of accountability, formulating strategy, time management, and visioning. The Coach will help the Church Planter improve his performance.
Focus - The Church Planter's performance.

Responsibilities
 To work with the Church Planter in developing an accountability plan.
 To meet with the Church Planter on a regular basis.
 To advise the Director after each of his meetings with the Church Planter concerning his observations, suggestions, and comments.
 To visit the Church Plant at least three times in order to get to know the Administrative Committee and congregation.
 To work with the Church Planter on strategy and vision.

Mentor

He is a seasoned Pastor or lay Elder in the Bible Fellowship Church or another man appointed by the Executive Director. The Mentor will advise the Church Planter in character development, family matters, and other personal areas. He will help the Church Planter to groom good relationships with his overseers, the flock, and others. The Mentor will give counsel on family and financial issues. He will help the Church Planter understand the Bible Fellowship Church.
Focus - The Church Planter's personal development.

Responsibilities
 To meet with the Church Planter at least four times a year.
 To discuss with the Church Planter any personal or ministry issues that are causing him concern.
 To visit the Mission Church at least three times a year.
 To share brief reports with the Director after each meeting with the Church Planter.
 To get to know the Church Planter and his family. To be an encourager to him and his family.
 To provide materials and information that would be helpful for the Church Planter in his spiritual and family development.
 To monitor the Church Planter's enthusiasm for the ministry, his love for the family, and his morale.
 To help the Church Planter develop conflict resolution skills.

Note : Coaches and Mentors are optional depending on the experience of the Planter or the availability of men to fill such roles. The Director will fill these roles as necessary.

Aquila & Priscilla Partners

They are families, couples, or individuals who come from another church and minister alongside the Church Planter in the Mission Church. They offer their time, energy, and financial support for a period of time. The partners may be sent out by a church and may be considered "home missionaries."
Focus - To help the Church Planter and Mission Church.

Responsibilities
 To commit time, energy, financial support, and attendance to a Mission Church.
 To be assigned by the Church Planter those duties that will assist the Mission Church in its development.
 To work alongside the people in the Mission Church and encourage them.
 To discuss with the Church Planter a plan for involvement which will include length of stay at the Mission Church, gifts that could be used, and areas of interest.